Exhibitor Resources

Welcome Imaging USA Exhibitors! Use the resources on this page to prepare for and promote your Imaging USA involvement—so you can have an even more successful, memorable event.

Exhibitor Registration will be open:

Thursday, Jan. 14: 1pm–5:30pm
Friday, Jan. 15: 8am–5:30pm
Saturday, Jan. 16: 8am–7pm
Sunday, Jan. 17: 8am–7pm
Monday, Jan. 18: 8am–6:30pm
Tuesday, Jan. 19: 8am-3:30pm

Exhibitor Move-in:

Friday, January 15: 8am–5pm
Saturday, January 16: 8am–5pm
Sunday, January 17: 8am –10am

Show Hours:

Sunday, January 17: 11:30am - 6pm
Monday, January 18: 11:30am - 6pm
Tuesday, January 19: 11:30am - 3:30pm

Exhibitor Move-out:

Tuesday, January 19: 3:30pm - 8pm 
Wednesday, January 20: 8am – 12:00pm (noon)

Imaging USA Host Hotels

This year there is a "one stop shop" reservation system for Imaging USA hotel booking in Grapevine, TX. We encourage you to make your reservations through this online system, as it is here to help you book your hotel rooms seamlessly.


For groups booking ten or more rooms,
contact the Gaylord Texan Group Housing
at Texangrouphousing@gaylordhotels.com


For more information:

Kristina Unger, CEM
Exhibits Manager
Phone: 404.522.8600 ext. 239
Fax: 404.614.6406

Access the Exhibitor Portal


Useful Links

Imaging USA 2021 Prospectus

Exhibitor Portal

Tips for Exhibitors

Imaging USA Show Manual

Shepard Exhibitor Service Manual

USC Cleaning Disinfection Procedures

For more information:

Kristina Unger, CEM
Exhibits Manager
Phone: 404.522.8600 ext. 239
Fax: 404.614.6406

Every year, members of photographic industry magazines, blogs and other publications register for a Media Pass to Imaging USA. If you have a new (or fairly new) product, your marketing team might have pulled together a press kit to help media learn about it. We encourage you to bring those kits along and keep them at your booth, and also email them to media@ppa.com. We will distribute press kits and media advisories leading up to the event to spread the word and point them toward your booth! Please be sure to include any date and time information if you plan on doing anything exciting at your booth to draw their attention.

Downloadable Imaging USA logos and usage guidelines ready for your use in promotions

Downloadable Imaging USA social graphics

Downloadable Imaging USA Pre-show Email List Usage Agreement

Director of Sales & Strategic Alliances
Wayne Jones
Phone: 404.522.8600 ext. 248
Fax: 404.614.6406

Eastern Regional Manager
Marina Anderson
Phone: 404.522.8600 ext.211
Fax: 404.614.6406

Western Regional Manager
Brian Sisco
Phone: 404.522.8600 ext. 230
Fax: 404.614.6406

Large conferences and events often become targets for companies seeking to take advantage of the exhibitors. 

Some our exhibitors have recently reported to us that they’ve been contacted by third party vendors for a number of reasons, including hotel reservations and offering to sell our attendee list containing phone numbers and email address to them.  These third-party “pirate” or  “poacher” companies create fake websites and email solicitations offering special discounts hotel rooms for Imaging USA.  They use web domain names and email addresses that look similar to the official vendors for the conference.  Often these discounted rooms do not exist or the attendee lists contain fake attendee contact information.  The primary objective of this solicitation is to obtain your credit card information to scam you out of hundreds of dollars.  

We want to assure you that these types of companies are scammers and considered an event “poacher” and we have taken measures to cease any further contact.

PPA and Imaging USA do not sell attendee or exhibitor information and we will never call or email to solicit business.  Please do not hesitate to contact us, if you receive any future correspondence as we can take the necessary action.  We recommend you block the email address and place in junk folders or spam folder to block.

Official Service Providers

Service Contractor: Shepard

A/V Contractor: Shepard Audio Visual

Floral: TLC National Florist

American Tradeshow Services (ATS)

Security: Gaylord Texan Security Dept.

Hotel: Gaylord Texan Resort and Convention Center